Privacy Policy

Information we collect

We collect only what we need to run Wingman and help you on your calls:

• Account information: your name, email address, and profile photo, used to create and manage your account.
• Google account data (only if you connect it): your calendar events and the Google profile and email associated with the account you connect.
• Usage and device information: basic diagnostics and settings needed to operate and improve the product.

Google user data we access

When you connect a Google account, you grant Wingman access to specific scopes so it can prepare you before meetings and, where you ask it to, schedule follow-ups:

• Google Calendar (read): to show your upcoming meetings and help you prepare for them.
• Google Calendar events (read/write): only to create or update events you explicitly ask Wingman to schedule, such as a follow-up.
• Basic profile and email: to identify the connected account and, optionally, reuse your Google profile photo as your avatar.

How we use information

We use the information above to provide Wingman's core features: showing your upcoming meetings, preparing you before a call, helping you in the moment, and producing a recap afterward. We also use limited diagnostic data to keep the service reliable and secure.

We do not use your Google data to train generalized or third-party AI/ML models, and we do not sell your data.

Limited Use of Google user data

Wingman's use and transfer of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.

Specifically, we only use Google user data to provide and improve user-facing features of Wingman, we do not transfer or sell it except as necessary to provide those features (and only with your consent, to comply with law, or as part of a merger), we do not use it for advertising, and no humans read your Google data except with your explicit consent, for security or legal reasons, or in aggregated/anonymized form.

How your audio is handled

Wingman processes live-call audio to help you in the moment and to produce transcripts and recaps. Raw call audio is not uploaded or stored on our servers; transcription happens to deliver the feature, and you control what is saved.

How we store and protect your data

We store account data and connection records with our infrastructure providers using encryption in transit and at rest. Provider access tokens are kept server-side and are never exposed to the app's interface. Access is limited to what is required to run the service.

Service providers we use

We rely on a small set of vetted providers to operate Wingman, including cloud hosting and database infrastructure, authentication, and transcription/AI processing used to deliver live help and recaps. These providers process data only to provide services to us and under obligations consistent with this policy.

Data retention and deletion

You can disconnect a Google account at any time from Wingman's Integrations settings; doing so revokes our access and removes the stored connection. You can delete your Wingman account to remove your associated data. You may also revoke Wingman's access directly from your Google Account's security settings at myaccount.google.com/permissions.

Your rights

You have rights over the personal information we hold about you. To exercise any of them, email us at hello@arnio.co and we will respond within a reasonable timeframe. You can also manage much of your data yourself: disconnect integrations in Settings, or delete your account to remove your associated data. Depending on where you live, you may have additional rights under laws such as the GDPR or CCPA. Your rights include:

• Access: request a copy of the personal data we hold about you.
• Correction: ask us to fix information that is inaccurate or incomplete.
• Deletion: ask us to delete your personal data, or delete your Wingman account to remove your associated data.
• Portability: request an export of your data in a portable, machine-readable format.
• Withdraw consent: disconnect a connected account at any time from Wingman's Integrations settings, which revokes our access to it.
• Object or restrict: ask us to limit or stop certain processing of your personal data.

Your choices

Connecting Google is optional — Wingman works without it, and you can skip or remove it at any time. You control what is captured and saved during calls.

Children's privacy

Wingman is a business tool intended for adults and is not directed to children under 18. We do not knowingly collect personal information from children.

Changes to this policy

We may update this policy from time to time. When we do, we will revise the date at the top of this page and, where appropriate, notify you.

Contact us

Questions about this policy or your data? Email us at hello@arnio.co.